Protect your six-figure event with a coordination management system
Reduce Mistakes, Save Time, and Increase Operational Capacity
A single place for all your event operations:
- Event schedules
- Runsheets
- Chats
- Notes
- Tasks
- Alerts
- Bookings/Tickets
You’ve invested too much to let mistakes break the magic
Information gets lost when all coordination happens through generic tools.
Now you have a dedicated solution for all your coordination needs!
Guest Coordination
Schedules, tasks, chat and alerts in one easy app
Staff & Volunteer Coordination
All programs and tasks in one place
Runsheet Management
Build all your events’ runsheets, run of shows in one integrated place
Build & distribute complex schedules. Fast.
Build your agenda once and view it in multiple ways.
- Save a ton of time
- Reduce copy-paste errors
- Always the latest version
- Instant update everywhere
Clone to build even faster.
- Clone activities, including all their translations
- Clone entire schedules, including all activities.
- Clone entire events with all their schedules, tasks, notes, and more. All dates and times automatically adapt to new periods and time zones.
Distribute any way you want.
- Master Schedule and Sub Schedules
- Reduce copy-paste errors
- Be confident that everybody has the latest version
- Changes happen instantly everywhere
Always have a real-time overview of activity progressions.
As the staff move the activity tasks through the various stages, you can follow along from the summary board.
Automatically build your team’s training database.
MergeLabs collects all coordination data in a structured way so you can automatically save your team’s tacit knowledge for better feedback, learning, and onboarding of new staff.
Segment everything
- Define who sees which schedules
- Define who sees which conversations
- Define who sees which info pages
- Define who receives which push notifications
- Define which languages are available
- Define who receives which emails
Staff & volunteer coordination with a real-time task progression dashboard
You value being organized, but with several hundred people to lead puts a crushing demand on the coordination team?
With hundreds of people to coordinate, don’t settle for generic solutions.
Use a dedicated coordination management solution.
- Having a big team is the backbone of any large event, but it’s also your biggest point of failure.
- Onboarding, change communication, and task progress update chasing is a massive drain on your capacity.
- Every schedule change becomes a high-stakes sprint when using unsynchronized spreadsheets.
This level of precision, security, and world-class deliverability guarantees that you’ve done everything in your power to ensure that the event Ops are handled the right way.
“Having the MergeLabs application solution as part of our event feature helped ease our communications and coordination between the organizing team and our large number of guests.”
Keiko Hoshino
Global Marketing Coordinator, Nikon Lenswear
Guest coordination: multi-streamed agendas and alerts
Give your guests a confusion-free event program with timely in-app alerts that work even with an unreliable internet connection.
Easy program access through the app.
- Guests simply scan a QR code or click on a link and instantly access a pre-curated, localized, and tailored agenda.
- Not only the schedules, but also every push notification is delivered in their preferred language.
- Schedule changes are a simple drag-and-drop away from being propagated everywhere.
This precision ensures your guests know exactly when and where to be.
You remove months of high-stress work and protect your investment.
Pain points we solved
Save time building complex schedules
Build the schedule once, see it in multiple views, and mix and match across multiple agendas.
Trust that everybody has the latest schedules
Avoid sending people to the wrong place because their schedules were not up to date.
Reduce messaging volume
Task progression updates are visible so much of the check-in is no longer needed.
Avoid people missing key moments
With timely, localized, and tailored push notifications, people don’t forget to show up.
Avoid the app getting stuck loading the data
With cached data, the most important data is always accessible.
Avoid unnecessary clutter
Each person only receives the information that is relevant to them, no more, no less.
Avoid being the information bottleneck
If you become the only person with all the information, your capacity is limited to you.
Avoid repeating the same mistakes
Automatically collect tacit knowledge in a structured way to build your knowledge base.
Save time converting to new editions
Clone all schedules, notes and tasks in under 10 seconds as the basis of your new edition.
Schedule a call with the founder
Get a tailored demo just for your use case after a short discovery call
Our Goal – Unlocking Operational Capacity
Our goal is to help you create incredible experiences that enrich people’s lives by providing you tools that are designed for coordination management challenges.
The MergeLabs platform helps you bring schedules, runsheets, tasks, notes, alerts, and conversations into one central coordination data hub.
We help you
- have a central place of truth for everybody involved
- capture tacit knowledge of your team
- get a better overview of your entire event portfolio
This allows the software to support you and your team with making continuous improvements, facilitate staff onboarding and training and effectively re-run playbooks that work.
Our Vision – Handle Complexity With Ease For Maximum Value Creation
“Ask not how to simplify your event, ask how to master complexity with ease to create something remarkable.” – Ali Taghavi
Bringing people together takes a lot of energy. Instead of forcing simplicity, which often means leaving “impact” on the table, our vision is to help you handle complexity with ease. We want to help you capture opportunities to create more impactful experiences.
Our Mission – Spreading Enriched Environments
During Ali’s time as an Alzheimer’s researcher, he became fascinated by the concept of “Enriched Environments” – stimulating experiences that, in rodents, significantly regenerated neurons and helped prevent dementia and depression. For the past twenty years, he has dedicated his life to creating these environments worldwide.
This startup is the next evolution of that mission. By streamlining operational complexity, we provide the tools needed to craft meaningful, immersive experiences, ensuring more people can benefit from truly transformative events.
For Investors
We believe the category of “Real-time Coordination Management Solution” is vastly underserved and ready to be served. We have a clear “Why now” and a powerful founder team with a strong “Why”. Towards the end of 2026 we will raise our next funding round, if you wish to connect before, please reach out.
For Developers
Our software is focused on using C# across the entire tech stack. Contrary to common startup advice, we’ve built a strong foundation from the start. Tasks are not assigned but taken. We work fully remote without any routine travel. If you are an experienced C# developer, let’s talk! We can’t wait to show you our code base 🙌
The founders
We each have over two decades of in-depth event experience. Want to know more?
- Considering our solution for your event?
- Want to know about our roadmap?
- Want to know more about us?
