Protect your multi-six-figure event with a coordination management system
Eliminate Confusion, Reduce Mistakes, and Save Money
MergeLabs gives you a single place to sync all your
event schedules, runsheets, chats, notes, tasks, and alerts
You’ve invested too much
to let mistakes break the magic
Information gets lost when all coordination happens through generic tools.
Now you have a dedicated tool for your coordination needs!
Guest Coordination
Schedules and alerts in one easy app
Staff & Volunteer Coordination
All programs and tasks in one place
Onboarding & Ticketing Solution
Fully integrated with all the schedules
Guest Coordination: Multi-Streamed Agendas and Alerts
Give your guests a confusion-free event program with timely in-app alerts that work even with an unreliable internet connection.
A guest coordination solution must provide easy onboarding, all the information and work even when the internet doesn’t.
- Guests simply scan a QR code and instantly access a pre-curated, localized agenda tailored only for them.
- Not only the schedules, but even every push notification are delivered in their preferred language.
- It works even without am email signup.
- Schedule changes are a simple drag and drop away from being propagated everywhere.
Top 3 features for guest coordination solutions:
- Multi-tiered agendas/itineraries
- Localized to any language
- iOS/Android Push Notifications and alerts
More essential features:
- Easy access to key time-place information
- Multi-tiered information pages
- iOS/Android In-app Alerts
- Scheduled Alerts
- Select exactly who should receive what notifications
- In-app cashing for full data access despite connection issues
- Time-zone filter
- Custom staff chat channels per event
- Staff tasks and notes are nested under each activity for better clarity
- Double-handshake encryption ensures full security
- Auto-scalable server infrastructure ensures robust service, no matter the traffic
- Protects your guests from contact-scraping
This precision ensures your guests know exactly when and where to be.
You remove months of high-stress work and protect your investment.
Staff & Volunteer Coordination with Real-time Task Progression Dashboard
You value being organized, but with several hundred people to lead puts a crushing demand on the coordination team?
With hundreds of people to coordinate don’t settle for generic solutions. Use a dedicated coordination management solution.
- Having a big team is the backbone of any large event, but it’s also your biggest point of failure.
- Onboarding, change communication, and task progress update chasing is a massive drain on your capacity.
- Every schedule change becomes a high-stakes sprint when using unsynchronized spreadsheets.
Let MergeLabs support your coordination needs.
With so much on the line, you can’t risk being bogged down by unnecessary work.
Using MergeLabs for your next event means that you can:
- Automatically onboard people into their roles.
- Provide tailored schedules, runsheet, tasks, and notes.
- Give each person structured conversation channels.
- Give management a real-time task progression dashboard.
- Have a single place to coordinate all schedules & runsheets.
- Send push notifications traight to their phones.
As a cherry on top, the system automatically picks up much of the tacit knowledge that is created by each staff or volunteer directly into the system in a structured way that can be used for learning and to flatten the learning curve of next-generation volunteers.
This level of precision, security, and world-class deliverability guarantees that you’ve done everything in your power to ensure that the event Ops are handled the right way.
Onboarding & Ticketing Solutiontion
Set and forget your onboarding flows for both guest and staff with a modular booking solution that is linked to all your schedules, tasks and notes.
Create onboarding flows for staff, guests and service providers – all directly connected to your schedules.
- Eliminate the hassle of manually assigning different guests and staff members to their correct schedules.
- Associate staff to a role to instantly give them access to their tasks, notes and schedules.
- You can even enroll partners and affiliates who help you get the right people onto the right programs.
Handle complexity with ease, create any number of booking pages without loosing overview.
- Isolated booking pages for different stakeholders
- Differentiate between free and paid booking flows
- Differentiate between waitlist and direct booking
- Capture payment before form-fillout (unique to us)
- Multiple payment gateways per event
- Branded notification emails per event
- Create tailored overview pages for all your events
- Connect any booking to any schedules, tasks, and notes
- Give a user role-specific access
This is the first and only coordination-first booking infrastructure for events with a complex set of schedules.
Why should you use a dedicated coordination management solution?
For events, the same time-place information need to be seen from multiple perspectives – staff, guests, services. Other solutions don’t preserve the link between these perspectives, leading to a lot of work and risk for mistakes.
Avoid having a cluttered master schedule
MergeLabs take a complex set of schedules and break it down into simple to understand streams that don’t loose its link to the main program.
Avoid using one channel for everything
When you use chats for check-ins, reminders and questions, information gets losts. With MergeLabs, we help you keep these apart.
Avoid the app getting stuck loading
It’s crowded and even though it looks like you have signal, your app is stuck loading. MergeLabs caches everything so it still works.
Avoid interupting with check-in calls
MergeLabs gives you an overview of task progression at each activity so you don’t have to interupt people to ask.
Avoid slow staff onboarding
Operational schedules are associatd to roles. Now, when you onboard someone just select the roles to give them all the info they need.
Avoid operational chaos using runsheets
Easily keep every person up to date by having all the runsheets connected. A change in one place propogates everywhere instantly.
Avoid cluttered booking pages
MergeLabs let you segment booking pages for any segment of your audience and even volunteer signups without loosing overview.
Avoid doing everything alone
With MergeLabs affiliate solution, you can enroll partners to help you fill your event with both guests and volunteers without loosing control.
Avoid confusing branding issues
With MergeLabs you can host your entire event portfolio in one place, while still let each have a unique email domain and Stripe account.
Schedule a call with the founder
We know the market cold, so let’s discuss what is best for you.
Our Goal – Unlocking Operational Capacity
Our goal is to help you create incredible experiences that enrich people’s lives by providing you tools that are designed for coordination management challenges.
The MergeLabs platform help you bring schedules, runsheets, tasks, notes, alerts and conversations into one central coordination data hub.
We help you
- have a central place of truth for everybody involved
- capture tacit knowledge of your team
- get better overview of your entire event portfolo
This allows the software to support you and your team with making continuous improvements, facilitate staff onboarding and training and effectively re-run playbooks that works.
Our Vision – Handle Complexity With Ease For Maximum Value Creation
“Ask not how to simplify your event, ask how to master complexity with ease to create something remarkable.” – Ali Taghavi
Bringing people together takes a lot of energy. Instead of forcing simplicity, which often means leaving “impact” on the table, our vision is to help you handle complexity with ease. We want to help you capture opportunities to create more impactful experiences.
Our Mission – Spreading Enriched Environments
During Ali’s time as an Alzheimer’s researcher, he became fascinated by the concept of “Enriched Environments” stimulating experiences that, in rodents, significantly regenerated neurons and helped prevent dementia and depression. For the past twenty years, he has dedicated his life to creating these environments worldwide.
This startup is the next evolution of that mission. By streamlining operational complexity, we provide the tools needed to craft meaningful, immersive experiences, ensuring more people can benefit from truly transformative events.
For Investors
We believe the category of “Real-time Coordination Management Solution” is vastly underserved and ready to be served. We have a clear “Why now” and a powerful founder team with a strong “Why”. Towards end of 2026 we will raise our next funding round, if you wish to connect before, please reach out.
For Developers
Our software is focused on using C# across the entire tech stack. Contrary to common startup advice, we’ve built a strong foundation from the start. Tasks are not assigned but taken. We work fully remote without any routine travel. If you are an experienced C# developer, let’s talk! We can’t wait to show you our code base 🙌
The Founders
We each have over two decades of in-depth event experience. Want to know more?
- Considering our solution for your event?
- Want to know about our roadmap?
- Want to know more about us?
