Coming Soon: Event Coordination Features
These 27 event coordination features are on our immediate roadmap. For details on timelines and specifics, reach out to us directly. We are also open to influencing the priority of any of these features if they are particularly interesting to you.
Building & Editing
Critical path detection for dependencies
You can use activity dependencies to figure out if tasks that get blocked are on a critical path or not, so you and your team get an instant understanding of how urgent the issue is.
Content & Assets
Content reuse across channels
You can use that same structured content also for your website, newsletters, and more without needing to copy-paste anything.
Stakeholder content collection via direct link
Send a stakeholder a direct link. They fill in their content (speaker bio, session description, translation) without needing a login or an account. The content lands in the right place automatically because the link already knows which activity it belongs to.
No-account content submission
No login, no account, no email back-and-forth. Just a window to throw in their text. If they're short on time, they dump the text and the AI structures it into title, synopsis, summary, and description for them.
AI-powered content structuring
When a speaker or stakeholder dumps unstructured text into their submission link, the AI structures it into the right format automatically. No reformatting on your end.
Multi-format content output
Printed booklets, website pages, posters, push notifications. No copy-pasting between tools, no reformatting. The content is already organized.
Structured content library
General event content (guidelines, briefing documents, reference materials) is organized under containers and sub-containers linked to your events. Think of it as a structured library where everything is categorized and retrievable.
Cross-channel content repurposing
After we've connected your channels for you, all content can be repurposed for your website, program descriptions, newsletters, and any other output without needing to copy-paste anything.
Asset-to-output mapping
You will easily be able to define which asset content should go where to create your website content, newsletters, and any other copy directly from the assets you have.
Roles & Access Control
Schedule-level visibility control
You can control who sees what schedules, so each role gets exactly the information they need to act.
Day-of Coordination
Blocked task notifications
You can automatically get notified when a relevant task gets moved to "Blocked".
Automatic blocked task alerts
You get notified automatically. The progress dashboard flags blocked tasks so you can intervene before the problem cascades. No more discovering a blocked task when it's already too late.
Guest & Staff Apps
Staff change requests from the app
Staff can access read-only views externally for quick reference, or log in to submit change requests directly from the app. Changes flow through the system instead of through text messages.
Notifications & Communication
Activity-pinned team conversations
Your team will discuss the keynote on the keynote-activity, the load-in on the load-in-activity. Context stays with the work, not buried in a general channel.
Real-time schedule change alerts
Staff and guest apps receive real-time alerts when schedules change. The moment you update the master schedule, everyone who needs to know is informed automatically.
Planning & Date Selection
Shared event and availability view
MergeLabs gives you a shared view of all your events and your team's availability in one place. You start with full context instead of scattered back-and-forth.
Holiday conflict checking
Vet your shortlisted dates against public, school, and religious holidays. Avoid cultural blind spots that could kill attendance or offend key audiences.
Competitor event filtering
Filter for major industry conferences and competitor events happening on your target dates. Dodge clashes that would split your audience before you've even launched registration.
Historical weather data
Access historic weather trends for your region to ensure safe travel and comfortable conditions. Predict the elements instead of hoping for the best.
Team availability overview
A shared view shows all your upcoming events and your team's availability in one place. Scheduling decisions happen with full context, not through a chain of "are you free?" emails.
Previous edition insights
The system connects to what worked, what didn't, and what decisions were made in previous editions. You access those insights directly inside your planning workflow.
Knowledge & AI
AI-powered onboarding for new hires
New team members can prompt against existing event data and have an LLM explain everything to them, so time to independent decision-making drops significantly.
AI-driven event analysis
You can ask the AI what sessions worked well, what sessions should be re-thought if re-used, and much more.
LLM integration for event data
We will connect all structured data to LLMs so that you can prompt against it.
AI pattern recognition
Connect AI tools to analyze patterns, flag recurring issues, and surface insights across events. The data is already organized for it.
Automation & Conflict Prevention
Inject Management (meeting notes to tasks)
Convert unstructured meeting notes instantly into scheduled tasks within the system. Instead of manually translating what was discussed into action items, the system handles the conversion.
Scheduling conflict detection
Warning systems for double-booked spaces and scheduling conflicts. You'll receive alerts before you finalize a schedule that has overlapping resources or spaces.
Want to Influence Our Roadmap?
We work directly with our clients, and your needs can shape our priorities. If a feature here is particularly relevant to you, let us know.