Event Coordination Features
Everything you need to coordinate complex events — from back-office operations to guest-facing experiences. Have questions? Check our Q&A.
Back-Office Ops Features
A Real-time Coordination Management Solution for event planners.
Run Of Shows
All your Run of Shows (Runsheets) are interconnected. Staff, volunteers, and service providers each get their own tailored Run of Shows. Update in one place -- update everywhere.
Staff Schedules
Give each person a tailored schedule. External Read-Only View for quick access, individual login to make change requests, and toggle between available schedules.
Multiple Views
List, drill down, or side-by-side. Master Run Sheet, Timeline, Venue, Individual Staff, or Role Dependent views of the schedule.
Activity Tasks
List tasks that need completion for each activity. Set up tasks with detailed notes per activity. When cloning the event, all tasks are recreated and moved to the default stage so that you can re-run the playbook.
Drag & Drop Editor
Visual editing of schedules. Simply move your activities around as needed for quick adjustments. Quickly see what happens in which room.
Clone Events
Built on top of previous editions with a few simple clicks. Have all your event schedules and workflows cloned in seconds. All dates automatically adapt to the new period. Know exactly what processes were used even if employees left.
Role Management
Set roles and assign people to each role. Control their access rights. Control who can read and export emails, who can make changes, and declutter irrelevant information from staff.
Sub-Role Management
Create any number of sub-roles. Have different staff roles, volunteer positions, etc. The roles are kept during cloning, so you only have to assign a new person to the role.
Dependencies
Decide the order of activities and their dependencies. Create a Parent-Child relationship between activities. Visualize the dependencies for a quick overview.
Progress Dashboard
See how activity tasks are progressing without bothering your team. Anyone with the proper access level can see the progress dashboard where activities with tasks are listed.
Notifications
Prepare notifications per selected activities. Define which activities should receive notifications scheduled to be sent before, during, or after the activity.
Pages / Booklet
Create specialized information pages that are presented to a section of staff and guests. Create an event booklet that is fully tailored for each individual with relevant information.
Conversations
Start a chat with staff members directly from the activity. Conversations are held right where the work is and stored in JSON format so that you can use LLM models to analyse patterns.
Notes
Add notes to each schedule, task and Run of Shows. Tailor your communication to the receiver of the sub-schedule in any format.
Front-Office Guest Management
A ticketing and guest management solution fully integrated with your back-office operational schedules.
Guest Schedules
Create tailored schedules for each type of guest. Add descriptions using text, images, and video. Share activities across schedules.
Ticketing Solution
Create tailored booking pages with multiple checkout flows. Choose between pay directly, waitlist, or our unique "Pay first -- fill form after" solution where you collect information once you've secured the payment.
Affiliate Solution
Unique and isolated booking pages for affiliates. Tickets can be sold from many sites and through many partners. All guest schedules are controlled from the same place.
Event Overview
Highlight all your events in one overview. Create any number of overview pages and separate overview pages for affiliates.
Localized Emails
Communicate with guests in their preferred language. Set up localized notification emails tailored for each event. Use unique SMTP solutions for each event to fully brand the experience.
Location Info Per Activity
Each activity has a location with a Google map link associated with it. Our system automatically shows the location information in an easy to understand way in their schedules.
Pages
Provide additional information as pages to your guest schedules. Create pages that can hold any media -- itinerary information, hotel information, speaker information, and more.
Reminders
Set notification reminders to be sent out a certain period before an event. Define exactly how many notifications, the exact content, and send localized notifications.
Venue Management
Flexible venue space and capacity infrastructure fully integrated with the operations across all your events.
Defining Venues
Setting up venues for your activities. Create any number of venues, define their timezone, and add Map URLs.
Set Up Spaces
Define spaces and their capacity within the venues. A venue can have multiple space configurations and the ability to adapt capacity to the type of event.
Sub-Spaces
Further drill down with your capacity management. Define spaces within a space, such as individual booths at a conference or reception areas.
Structural Features
We aim for maximum modularity so you can have space for flexibility and creativity when creating your events.
Localization
The software is fully localized so that you can engage with guests in their preferred language. All schedules, notifications, and the entire onboarding flow are localized. We handle most of the languages of the world.
Multi-Brand Strategy
Run multiple brands using the same solution. Each event can run through a separate SMTP provider (email domain). Each product within an event can have a separate payment gateway for clean accounting.
Export
Your data is yours! Export all your guest data using JSON or CSV files. Export registration information and send notifications. Subroles can export without exporting guests' email addresses for increased security.
Schedule a Live Demo
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